Two to Three Hours Per Client, Down to Minutes

Michael Bainhauer is an occupational therapist. He’s spent his career working directly with patients, assessing, interpreting, helping people make real progress,  not sitting behind a keyboard. But year after year he kept hitting the same wall, and it wasn’t unique to him. Across his field, psychologists, teachers, therapists,  the assessments that guide every decision are still done on paper. A single evaluation can run 20 to 30 pages, and once it’s filled in, someone has to key all of it into a system by hand, score it, and write up the results. It’s slow, it’s tedious, and it’s exactly the kind of manual work where small errors slip through unnoticed.

He Built the Fix Himself.
Michael was sure there had to be a better way. So instead of waiting for someone to build it, he set out to build it himself. Using Lovable, an AI app-building tool, he put together a working web platform in a fraction of the time a traditional dev team would have needed. The idea was simple but ambitious: collect assessment data digitally instead of on paper, run it through a mix of established scoring algorithms and AI so nothing gets missed, and produce personalized, expert-verified reports at the other end, all while keeping every client’s records organized in one place instead of scattered across filing cabinets. Reporting that used to eat two to three hours per client, scoring, interpreting, writing, collapsed into a quick review-and-verify step measured in minutes. He built it because he understood the problem better than anyone.

The Question No AI Tool Could Answer
But once it was live, a bigger question surfaced, one Michael couldn’t answer on his own, and no AI tool could answer for him: would it actually hold up? Real clients, real sensitive health data, real growth. That’s when he brought in Rubico, not to start over, but to make sure what he’d built could stand on its own.
So Michael went looking, found Rubico’s website, and reached out. Rubico started where every good partnership should: with an honest audit, not a sales pitch.